Why Backup365?


The cloud has enabled businesses to work more flexibly and efficiently while delivering access to business-critical tools and services. Moreover, flexible working arrangements and working from home are here to stay due to cloud power and the changing business landscape.

Remote working

The COVID-19 global pandemic has triggered one of the biggest changes to the workforce in decades, with a big shift to remote working for many professions.

Moving data and email to the cloud with Microsoft 365, SharePoint, OneDrive and other cloud business tools allows businesses to remain productive, but working on the cloud carries certain risks, including data loss, which can impact business operation.

Data loss risk

Data loss can occur for a number of reasons:

ACCIDENTAL DELETION
OF DATA

 

 

DEACTIVATION OF ACCOUNTS
ONCE STAFF DEPART A BUSINESS

INTENTIONAL OR MALICIOUS
DELETION TO REMOVE EVIDENCE

SYSTEM FAULTS OR
PROLONGED OUTAGES

ADMINISTRATIVE ERRORS

SECURITY BREACHES SUCH AS
HACKING, VIRUS, MALWARE
OR RANSOMWARE

Microsoft 365’s productivity applications suite enables sharing and collaboration between users. While uptime and access are the responsibility of the cloud provider, cloud data backup is an organisational responsibility.

Microsoft 365 data retention

Microsoft 365 Data Handling Standard Policy states how long a user’s data is retained once it is deleted.

There are generally two instances of customer data deletion:

    • Active Deletion: The tenant with an active subscription and an administrator or a user deletes the data. Or a user is deleted by an administrator.
    • Passive Deletion: The tenant subscription period expires.

Customer data includes all the content created or provided by users or IT administrators. This may include text, image files, sound, video, and the software deployed and stored in the data centre when using Microsoft 365 services.

Microsoft will retain data that has been actively deleted for 30 days at most. Once the tenant’s subscription ends in a passive deletion, the data is only retained for a maximum of 180 days. Once the maximum retention period for any data has lapsed, the data is unrecoverable.

Data retention and recovery

For some organisations or industries, data may need to be retained for specific periods of time due to regulation or legislation.

The solution

Third-party Microsoft 365 backup protects against data loss, ensures that data is retained and can be quickly restored if necessary. Backup365 delivers all of this – and more.

How is Backup365 different?